Confidential information is everywhere you turn. Receipts, junk mail, business information, credit card statements, healthcare information. The list goes on and on. But the bottom line is—all this paper contains confidential information and should be destroyed before it’s discarded.
You know better than to discard personal identifiable information or PII that could be used to commit identity theft in the trash but is tackling it with your small office shredder really any better? When will you get to it to shredding it? How long will you spend sitting in front of the machine? How many times will shredding too many pages at once cause your small office shredder to jam? Who will clean up the inevitable mess made during the process? And what do you do with all the shredded paper once you’re done?
Reasons to Ditch my Personal Office Shredder?
Here are just a few reasons you may want to consider ditching your at home office shredder:
1. It’s Better for the Environment: Shredded paper that is placed in the recycling bin is too small to be received and processed through your typical residential recycling facility. As a result, it enters the waste stream instead and makes its way to the landfill. By using a secure shredding solution, your paper will be baled and shipped by a truck to a paper mill. Once at the paper mill, it will be pulped and processed into tissue and toweling products. Also, when your home office shredder stops working it will inevitably end up in the landfill with the shredded paper you used it for. To protect the environment and your identity choosing something other than a home office shredder is your best bet.
2. Regulatory Compliance: Choosing a secure shredding service means you have less to worry about as it relates to privacy laws and regulations. Many state and federal regulations including the Health Insurance Portability and Accountability Act (HIPAA), The Fair and Accurate Credit Transaction Act (FACTA), The Sarbanes-Oxley Act (SOX), and The Grimm-Leach-Bliley Act (GLB) require policies and procedures for shredding confidential information. In addition, they require that the process of shredding be verifiable and secure with a written method in place. Selecting a NAID AAA Certified paper shredder not only meets the standards set forth in these regulations but it provides the confidence you need to know your private information has been destroyed for good and won’t end up on the dark web.
3. Reduced Costs: There are many ways that professional paper shredding services can lead to savings. Aside from saving yourself the cost and hassle of purchasing and maintaining a small office shredder, you also eliminate the labor. Is shredding endless amounts of paper how you want to spend your valuable time? Small, in-home shredders are slow and finicky not to mention messy. In addition, you’ll be forced to take the additional step of sorting through your documents to remove paper and binder clips and even staples. Eliminate the hassle and frustration and make better use of your time by doing something you enjoy.
4. Enhanced Privacy and Security: Having a locked container or Shred Vault Bag for paper shredding at home or in your office is easy and convenient. Everyone is more likely to follow the rules on shredding when they are straightforward. Don’t allow the gray area of people in your home or office making decisions on what is and isn’t confidential. Create the expectation that all paper should be placed in the container or Shred Vault Bag and you’ll never have to wonder if you’ve put yourself, your family or your customers at risk.
Why is Shredding My Documents Important?
It’s important to destroy confidential documents prior to disposal to protect confidentiality and avoid costly fines. Finding a certified shredding service to properly shred paper, hard drives, cell phones and other information containing devices will save you time, money, and future headaches. If you are interested in learning how your business would benefit from a certified information destruction company, call Shred Vault today (866) 976-7818.